BASC Board Policies

Board Members may not store products belonging to Broken Arrow Soccer Club at the board members place of business, on their personal property or in their personal home.

Board members may not create or open new online accounts or other new accounts with a business, bank or organization on behalf of Broken Arrow Soccer Club. All new business accounts should be directed to and/or created by the BASC General Manager.

Policy Adopted 2/1/2023

1) This document sets forth the policy for conducting the official business of the Executive Board.

2) As healthy discussion and debate of issues are critical to the success of the Board of Directors (BOD) it is preferred that all official business be conducted in-person during an official meeting; virtual meetings are also acceptable when circumstances dictate. As such, when a discussion leads to the necessity to conduct official business the first order should be to do so during a regular meeting. Second to this, a special meeting may be convened in situations where a timely resolution is required.

3) Conducting Business in Regular and Special Meetings

a) All regular and special BOD meetings shall be conducted in accordance with BASC By Laws and Standing Resolutions and shall only be convened when a quorum of BOD members is participating.

i) A quorum is defined as a majority of sitting and interim members (i.e., for a board consisting of 10 members, the quorum is 6 members).

ii) In the event a quorum is not reached, the members present may conduct a meeting of board members, however, no official business may be conducted. A report and summary of such a meeting should be made by the Secretary at the next meeting of the Board.

iii) In the event the President is absent the following order of succession for determining the presiding officer shall be followed:

(1) First VP, Second VP, Third VP, then Secretary; or as unanimously agreed upon by those members present. Note: succession order beyond Secretary is not necessary as a quorum could not be met.

b) Meetings may be attended in-person or virtually, so long as the notice requirements detailed below are met.

i) Virtual attendance is defined as not “in person” and conducted via teleconference or real-time interactions that take place over the Internet using integrated audio and video, chat tools, and application sharing.

c) BOD meetings are to be called and held according to BASC Bylaws Article V. Section 3.

i) As per Article VIII Section 1, “the rules of the current edition of Robert’s Rules of Order, Newly Revised, shall govern the club in all cases in which they are applicable and in which they are not inconsistent with these Bylaws, the bylaws of OSA and any special rules the club may adopt.”

ii) Typical procedures to consider items should be as follows:

(1) A member should move that an item be considered, committed, tabled to another time, or postponed indefinitely.

(2) Once moved, another member must second the item, otherwise the motion dies.

(3) Once seconded, the presiding officer shall repeat the motion and open discussion.

(4) Following discussion and any proposed amendment, the presiding officer shall call the question, restating the motion with any amendment and may ask for unanimous consent.

(a) With objection to unanimous consent, a vote is to be taken.

(i) A majority vote by the members present is required for adoption of the motion (unless a higher threshold is required by the rules or Bylaws).

d) The presiding officer shall call the meeting to order when a quorum has been confirmed. The following order of business is recommended:

i) Call to order stating the date and time.

ii) Presentation and approval of the agenda.

(1) Upon adoption, taking up items out of order requires suspension of the rules (2/3 vote of members present).

iii) Review & Approval of the Minutes of Previous Meeting(s)

(1) It is recommended that minutes to be approved be distributed in advance of the meeting to facilitate a timely process.

(2) The presiding officer should call for approval of the minutes as presented, or as amended, by unanimous consent or a member may motion to approve.

iv) Staff, Officer, and Committee Reports

(1) Reports should consist of a summary of recent accomplishments, current activities, completed and/or upcoming events, financial impacts, recommendations to the Board of Directors, etc.

(2) It is recommended to keep discussion during reports to a minimum. Topics requiring further discussion or action should be addressed under Unfinished Business, General Orders, or New Business.

v) Unfinished Business & General Orders

(1) Matters pending when the previous meeting adjourned, matters on the previous meeting’s agenda that were not reached, or matters that were tabled to the present time.

vi) New Business

(1) Members may bring new items for consideration as listed on the agenda or as subsequently brought from the floor; if the agenda was previously adopted this requires suspension of the rules (2/3 vote of members present).

vii) Closing the Meeting

(1) When consideration of new business is concluded, the presiding officer may state “Since there is no further business the meeting is adjourned”.

(2) A motion to adjourn (privileged) may also be moved and seconded, requiring an immediate vote and adjournment if approved.

(3) The presiding officer may also adjourn for reasons such as emergency, change of venue, or other abrupt need so long as there is no objection.

(4) Upon adjournment the presiding officer should state the date, time, and location of the next meeting.

e) Regular monthly meetings are to be held by the BOD and are typically scheduled for the first Wednesday of the month.

i) Notice of Regular BOD meetings shall be sent via email by to all Directors at least three days prior to the meeting time and shall consist of the agenda, copies of previous meeting minutes requiring approval, any documents to be reviewed in advance, and the meeting time, method, location, and virtual attendance options.

f) Special BOD meetings called shall require notice sent via email by the President to all Directors at least six hours prior to the meeting time and shall consist of the agenda, any documents to be reviewed in advance, and the meeting time method, location, and virtual attendance options for those who cannot attend in-person.

i) Special meetings shall only be convened after all Directors have confirmed reception of the meeting notice by read receipt, email, text, or voice to the President.

(1) In the event reception of notice is not unanimously confirmed, the Secretary or President shall attempt to contact the subject Director(s) to confirm the notice was received.

(2) Failing confirmation of notice to all Directors the meeting shall be postponed to a later date and time.

(3) Any Director failing to confirm notice shall be considered as having an absence from a regular meeting and shall be subject to BASC Bylaws Article IV Section 6.

(4) The purpose of the notice requirement is to ensure all Directors are made aware of a special meeting and can participate. Directors who do not confirm notice in an effort to prevent a special meeting from occurring are to be considered working against the will of the BOD and may be sanctioned as noted above.

4) Conducting Business Outside of Regular or Special Meetings

a) The BOD may not conduct business outside of regular or special meetings, nor by any method not allowing for real time, in person or virtual interaction of the BOD members.

5) A copy of this policy shall be available via the club’s website and shall be reviewed with all BOD members.

6) Exceptions, amendment, or abandonment of this policy requires a majority vote of the BOD present during a meeting of the Board.

As approved 7/17/2023

1) This document sets forth the policy for BASC employee terminations.
2) The BOD shall be notified of any employee terminations at least 72 hours prior employee notice.
3) A copy of this policy shall be available via the club’s website and shall be reviewed with all BOD members.
4) Exceptions, amendment, or abandonment of this policy requires a majority vote of the BOD present during a meeting of the Board.

College Scholarships

– BASC College Scholarships for High School Seniors.
– BASC annually awards up to three $500 undergraduate college tuition scholarships to current BASC players.
– The awards are open to both men and women and are paid directly to the recipient.
– They are funded from the BASC general fund and BASC awards, 1 to a girl, 1 to a boy.

Minimum Criteria Requirement

– Be a current graduating high school senior.
– Be a current player, coach, or referee in the BASC.
– The applicant must have been registered and participated for a minimum of three years (six seasons) in the BASC recreational and/or competitive leagues as a player, coach or referee.
– The applicant must submit a certified copy of their high school transcript.
– Applicant must enroll a minimum of 12 hours in the first college semester following the award or enter a trade school full time following the award.

General Information

Evaluation and approval will be made by the BASC Executive Board based primarily on academic achievement, soccer participation, and good citizenship. All scholarship recipients must provide proof of enrollment before funds will be disbursed. If at any time it is determined information provided on the scholarship application is inaccurate, the Executive Board reserves the right to reconsider the award.

 

Application

Due to BASC office by close of business April __, 20__. (example date)

Revised BP 10/2022

USYS / BASC Code of Conduct – Players, Parents & Coaches

Section 101. Introduction, Purpose, and Applicability

(a) The Code of Conduct Policy of US Youth Soccer establishes the ethical standards for governance and committee volunteers and staff of US Youth Soccer ( collectively referred to as “Representatives”) in addition to all members and participants within any and all sanctioned programs, events, activities and competitions.
(b) The Code of Conduct Policy applies to all staff, volunteers, members and participants who are involved or engage with any sanctioned US Youth Soccer program, event, activity or competition.
(c) The purposes of the Code of Conduct Policy is to provide evidence of US Youth Soccer’s commitment to the lawful and ethical conduct of its Representatives, members and participants and to protect those who report violations of the Code of Conduct Policy consistent with US Youth Soccer’s Whistleblower Policy.
(d) The Code of Conduct Policy is intended to supplement but not replace any applicable state or federal laws governing behavior.
(e) Representatives, members and participants must respect and comply with US Youth Soccer rules and regulations, observe high standards of conduct, and participate in establishing and maintaining such high standards.

Section 102. Zero Tolerance

(a) US Youth Soccer maintains a zero tolerance regarding abuse.
(b) The US Youth Soccer Zero Tolerance for abuse extends to all representatives, members and participants in any and all US Youth Soccer sanctioned programs, events, activities and competitions.
(c) US Youth Soccer requires every representative, coach and volunteer to assist in creating a safe environment for participants at and during any and all sanctioned US Youth Soccer programs, events, activities and competitions.

 

Section 103. Prohibited Substances

(a) US Youth Soccer prohibits the use and possession of illegal drugs, alcohol, or, in the case of minors, tobacco for any and all coaches and participants at any and all sanctioned programs, events, activities and competitions.

Section 104. Prohibited Activities

(a) US Youth Soccer prohibits nudity and any indecent exposure by any representative, member or participant at any sanctioned programs, events, activities and competitions.
(b) US Youth Soccer prohibits any representative, member or participant from engaging in sexually oriented conversations what at any sanctioned programs, events, activities and competitions. This includes sharing information about one’s own personal relationships, dating or sexual activities.
(c) US Youth Soccer prohibits the possession of any sexually oriented materials to include magazines and videos while participating at any sanctioned program, event, activity and competition.

Section 105. Physical Contact

(a) While appropriate physical contact taking place in public where the contact is designed for the benefit of the athlete and does not meet an emotional or other need of an adult while also not having the potential of creating a physical or sexual intimacy is common within sport, US Youth Soccer prohibits representatives, members and participants from engaging in any other form of physical contact with and or between athletes.
1. An example of prohibited physical contact include a coach asking a minor athlete to sit in their lap or cuddling during training or while on an overnight trip.

Section 106. Bullying

(a) US Youth Soccer prohibits representatives, members and participants from engaging in any unwanted, aggressive behavior designed to intimidate or harm another through one’s superior physical strength, access to embarrassing information, popularity or influence.

 

Section 107. Harassment

(a) US Youth Soccer prohibits representatives, members and participants from engaging in any activity designed to cause fear or humiliation, reflect discriminatory bias, offend or degrade through physical or non-physical actions towards any other representatives, members or participants at any sanctioned program, event, activity or competition.

 

Section 108. Hazing

(a) US Youth Soccer prohibits representatives, members and participants from engaging in any activity that could be defined as hazing at any sanctioned program, event, activity or competition.

 

Section 109. Mandatory Reporting

(a) US Youth Soccer requires all representatives, members and participants to immediately report any violations or suspected violations of the US Youth Soccer Code of Conduct Policy during any sanctioned programs, events, activities and competitions to a team official, sanctioned program, event, activity or competition official or US Youth Soccer representative.
(b) US Youth Soccer takes any and all reports of inappropriate behavior or suspicions of abuse seriously.
(c) US Youth Soccer complies with all laws requiring a person to make a report to appropriate law enforcement agencies and requires all representatives, members and participants to either notify an official as indicated in Section 109. a. or report directly to law enforcement authorities.

Request of Records pertaining to Broken Arrow Soccer Club 

All requests must be submitted to the Broken Arrow Soccer Club by email at the club’s email account: info@basoccer.club and must be specific in nature. Once submission has been received, a receipt will be emailed to the requestor within 5 business days stating that the request was received and forwarded to the Broken Arrow Soccer Club Executive Board for review.

The BASC Executive Board will review all requests at the next scheduled BASC Executive Board meeting. After review and if the request is approved by the BASC Executive Board, the request will require a .50 cent per page copy fee and a $75 administrative fee per request. Once payment has been made, the records will be sent to the requestor within 15 business days. All approved records will be sent via email, standard US postal service or certified letter.

This policy does not pertain to records requested by the City of Broken Arrow as this is a required obligation per the BASC contract.

Sponsorship’s – Teams

All sponsorship logos must be submitted to the BASC executive board for approval prior to adding to the team uniform.  Approval will be made by the next board meeting after it was submitted, unless special circumstances deem necessary.

BASC Team Fundraiser & Donation Policy

BASC does not have any official fundraisers for our club. BASC does not promote or require fundraisers for teams. If a team would like to have a fundraiser, they cannot force any player to participate in the fundraiser. Teams may accept donations to help aide with financial purchases of team uniforms or team equipment.

BASC teams involved with a fundraiser may request a copy of the BASC non-profit (501c3) paperwork in order to prove to a business that the team is affiliated with a non-profit soccer club, but the team may not use this for their own personal or team purposes. Requests for paperwork will be followed up within 3 business days. Teams must be in compliance with IRS 501c3 tax exempt status. The team accepting the donation or doing the fundraiser must obtain all pertinent IRS information, BASC is not obligated to give, send or research the appropriate IRS 501c3 tax exempt information on behalf of the team.

BASC will not use any BASC bank account to deposit or funnel donations or fundraiser monies on behalf of a team or person acting on behalf of the team. The team or person acting on behalf of the team is responsible for reporting all taxable income gained from a team fundraiser or donation.

All teams, committees, members, or representatives of the BASC shall seek and must receive the approval of the Executive Board in order to offer any fund-raising, promotional items bearing the logo of the BASC or offered in connection with an event sponsored by the BASC. The Executive Board shall determine the distribution of the revenues.

No team shall sell individual fundraising items at the concession stand.

Pay Scale 

Referee Pay Schedule

Policy Revised 5/3/2023

No persons under the age of 18 shall drive or operate a BASC Golf Cart or Gator; however, persons aged 16 years to 18 years, with approval of a member of the Board of Directors, may drive or operate a BASC Golf Cart or Gator.

Policy Adopted 7/6/22

1) This document sets forth the policy for match start time slots at ISSC.

2) Match start time slots for:

a) U6-U8 on Saturdays to be 9, 10, 11, 12, 1, 2, 3, 4, & 5

b) U9+ on Saturdays to be 9, 11, 1, 3 & 5

c) Any age group on Sundays to be 12, 2, and 4; as well as 6 for older teams when requested.

3) A copy of this policy shall be available via the club’s website and shall be reviewed with all BOD members.

4) Exceptions, amendment, or abandonment of this policy requires a majority vote of the BOD present during a meeting of the Board.

Age Group Rules

The following Age Group Rule documents are a policy of BASC.

U6 Rules

U7 Rules

U8 Rules

4v4 Sweeper Keeper

U9/U10 Rules

U11/U12 Rules

U13 – U19 Rules

No Sweeper-Keepers:  In our 4v4 leagues, coaches are strongly encouraged to have defensive players remain in the same 2/3 of the field as the ball. All players need to be encouraged to be involved in active play and not simply positioned in front of the goal to prevent scoring. This is not healthy for player development and is not consistent with the spirit of small sided soccer, which is intended to have all players around the action and involved in the game.  This does not mean that you cannot have a player focused on defense; however, coach the player who is in the defensive role to be in the same 2/3 of the field as the ball in play. For example, if the ball is on the opposing team’s half of the field, the defender should be closer to the midline than to their own goal.

We are asking you, the coach, to ensure that players are positioned properly on the field. If you see coaches not following this guideline, please do not escalate the issue.  Coaches who are reported as not following this guideline will be counseled and observed by BASC staff. Failure to follow guidelines may result in further disciplinary action.

Referees may remind coaches of this guideline, but no penalty or sanction shall be enforced by the referee. Referees will not manage this guideline during league games.

Let’s work together to improve the quality of our games and ensure the development of all players.

 

To report an issue:  If you had a consistent, willfully placed sweeper keeper issue during the entire game, please email the BASC Head Coach after the completion of the game, do not confront the coach or yell complaints or insults during the game.  Include the names of both teams and coaches of the game, game time and field location, with a brief statement.

Thank you,
Broken Arrow Soccer Club

There shall be NO ACTIVITY in the PENALTY AREA (large box in front of the goal) of the U9-U19 fields pre-game, during halftime or post-game. Teams may be fined $75 for any such activity by their coaches, players or spectators (this includes children).

Rescheduling a Game – In Policy

Each game scheduled at ISSC may be rescheduled one time without consequence, if the request to remove and/or add a game is made at least 120 hours (5 days) in advance of the game kickoff time via the online Reschedule Request Form.

All reschedule requests MUST be submitted via the online BASC TEAM Reschedule Request Form by cancelling team in the Closed & EDL Leagues and the Home team in the Open, Rec+, Academy & OPL Leagues.

Rescheduling a Game – Out of Policy

Rescheduling a Game Already Rescheduled – In Policy

Rescheduling a Game Already Rescheduled – Out of Policy

Tournament Exception

Scrimmages may be scheduled and requested by BASC teams for play at ISSC so long as at least one team is an official BASC team and a uniformed/licensed referee officiates the game.  Scrimmages are afforded a 90 minute time block.  The BASC Referee Assignor can assist coaches in finding a referee but is not required to ensure a referee is located and/or scheduled. Referee Assigning Fee – If you would like a referee assigned to your scrimmage, the fee is $4.00 per referee assigned.  (Referee pay is separate than the assigning fee).  Payment for the referee services are to be negotiated between the coach and referee and should be paid at the field.  All scrimmages should be scheduled and paid for at least 192 hours or 8 days prior to the requested date.

Revised BP 12/2020

Scrimmage Policy

Scrimmages count as one field use for each team involved.

Teams are responsible to schedule the required referee for scrimmages:

• Referees must be a USSF licensed referee and shall be in uniform.
• Assistant referees may be employed but are not required.
• Referees shall be scheduled by the team(s) through direct contact with a suitable referee or through the BASC Referee Assignor (as listed on the BASC website).
• Payment to the referee(s) shall be made prior to commencement of activities at an agreed upon rate for the scrimmage.
• Payment is recommended to be comparable to the rates paid for normal game play as expressed on the BASC website, referee general information.

Scrimmages shall be conducted as a “friendly game” with participation by players listed on the team(s) official roster only.

Teams may not take the field for activity (other than warm-up) without the physical presence of the required referee.

Warm up in the goal area(s) are not permitted. Sanctions may be applied to teams found to be allowing any activity in the penalty/goal areas prior to the game, during halftime or following a game.

Scrimmages shall be conducted under the control of the referee in a manner consistent with normal game play for the appropriate age group and competitive level; or as agreed upon in advance by all parties.

Teams shall leave the field following the conclusion of the scrimmage; no additional training or other activity shall follow.

In the event a scheduled referee fails to appear for a scrimmage, the following shall take place.

If the referee was scheduled through the BASC Referee Assignor: the team(s) shall contact the Referee Assignor or BASC Area Referee for a replacement. If a timely replacement is not available, the BASC Area Referee or the BASC Games Commissioner may authorize the two teams to conduct a special training session with each coach instructing their own team – No other person(s_ may authorize the teams to transition to a special training session. If such authorization is not obtained the scrimmage must be canceled. The scrimmage can be rescheduled by the teams as early as the next day without any penalties for either team.

If the referee was not scheduled through the BASC Referee Assignor: a replacement referee may be sought by the teams(s) and may fill in for the absent referee. If a replacement referee is not available, the scrimmage must be canceled. The teams can choose to use the field for special training upon authorization from the BASC Area Referee or the BASC Games Commissioner.

In no case shall a scrimmage commence without the required referee.

Any team found in violation of the scrimmage/training session Standing Resolution will be fined $75 per violation and suspension from the use of any field(s) at ISSC, except for regular season and tournament matches, for a length determined by the BASC Executive Board. The team may not have use of any field(s) at ISSC, except for regular season and tournament matches until the fine is paid. If the fine has not been paid after 30 days all field usage will be denied and G&D board will be convened to determine final outcome.

Updated 9/2022

Special training sessions may be requested to be scheduled at ISSC by BASC teams who wish to participate in a BASC Special Training Session.  The training session shall be coordinated and directed by a licensed coach or trainer.  Special Training Sessions are part of BASC continuing soccer curriculum and the license coaches shall provide training on a soccer curriculum topic as recommended by the BASC Head Coach.  Training sessions are afforded a 90 minute time block.  All special training sessions should be scheduled and paid for at least 192 hours or 8 days prior to the requested date.

Revised BP 12/2020

SpecIal Training Session Policy

Special training sessions are for BASC Teams only and count as one use for each team involved and shall be of the duration comparable to the normal game playing time of the team(s) age group.

Per the BASC Standing Resolutions, BASC teams must hold their special training session under the direction of a a licensed coach.

Teams may not take the field for activity, other than warm ups, without the physical presence of the licensed coach.

In the event a licensed coach fails to appear the training session shall be cancelled and no team may take the field for any purpose.

Multiple teams/coaches cannot share one field as part of a special training sessions without prior approval by the BASC Games Commissioner.

All use of ISSC fields is dependent on the approval of the BASC Games Commissioner based on availability and conditions of the fields.

Any team found in violation of the scrimmage/training session Standing Resolution will be fined $75 per violation and possible suspension from the use of any field(s) at ISSC, except for regular season and tournament matches, for the length determined by the BASC Executive Board. The team may not have use of any field(s) at ISSC, except for regular season and tournament matches until the fine is paid. If the fine has not been paid after 30 days all field usage will be denied and a G&D board will be convened to determine final outcome.

Updated 9/2022

 

ALL AGES GROUPS 

 

Policy Adopted 10/5/2022

1.This document sets forth the policy for hydration breaks for U9-U19 closed league matches.

2. Hydration Breaks: Prior to the match, both teams may agree to hydration breaks if desired. If agreed upon, the coaches must inform the referee prior to the start of play and request hydration breaks near the midpoint of each half of play. If employed, hydration breaks shall occur at a natural stoppage of play, at the referee’s direction, and shall be no longer than two minutes in length. The game clock shall continue to run during the break. Players on the field at the time of hydration breaks may not leave the field and substitutions may not occur.

3. A copy of this policy shall be available via the club’s website and shall be reviewed with all BOD members.

4. Exceptions, amendment, or abandonment of this policy requires a majority vote of the BOD present during a meeting of the Board.

Pet Policy

ISSC/BASC No Pet Policy
We respectfully ask that pet owners please leave their pets at home during games. Indian Springs Soccer Complex is especially busy with multiple hundreds of people watching and playing games which can be overwhelming to our beloved pets. This rule does not apply to animals who aid persons with a sight, hearing or slight disability or by use of police.

 

City Ordinance Sec. 5-18. – Bringing dog to assembly of over one thousand people.
It shall be unlawful and a class C offense for any person to bring a dog to an assembly of over 1,000 people, such as Rooster Days, whether or not such animal is at large or under control; provided this shall not apply to police dogs used in law enforcement, or as an aide to a person with a hearing or slight disability.

Uniform Policy

A team member is not prohibited by USYS or BASC from having a name on the team member’s uniform being worn at a game if the name is appropriate for youth. If an issue is raised, the Games and Disciplinary Committee will determine the appropriateness of the name on the uniform. Any appeal beyond that will go to the BASC Executive Board. If the name is deemed inappropriate, the uniform must be replaced or the name removed and/or covered over by the team member prior to the next BASC activity that the member attends.

Policy Updated 11/2023

 

Recreational Select (Rec+) Team

Recreational Select teams may be formed for the purpose of playing in the OSA Recreational Select League or OSA Recreational Open League as may be desired by the coach and team members. Players are eligible for inclusion on a Rec Select team so long as they meet the age requirements of the team. Formation of Rec Select teams is not restricted by the team formation/player placement criteria as stated above for Recreational teams. BASC Rec+ teams will be formed each season in accordance with the following Policy.

 

Rec+ Team Policy

Rec+ teams participate in recreational soccer. Tryouts are strictly forbidden and all Rec+ players are afforded the same Players Right to Play as Recreational players (i.e. all players must participate in at least 50% of the allotted game time each game), regardless of the league the team chooses to participate in).

Rec+ team names shall include “+” after the team name.

Submission to BASC of Rec+ teams must be applied for by the team’s Head Coach via submission of a BASC Rec+ Roster Form to the BASC Registrar (the form is available on-line or at the BASC office). Players will not be placed on Rec+ rosters without a completed player detail and parent/guardian signature on file with the BASC Registrar. (the form is available online or at the BASC Office). Players will not be placed on Rec+ rosters without a completed player detail and parent/guardian signature on field with the BASC Registrar. Requests for Playing Up shall be accompanied by a completed Play Up Request Form and are subject to the same conditions as Recreational players.

Head Coaches are responsible for submission of a newly completed Rec+ roster form to the BASC Registrar or BASC Office each Fall season and submission of any roster changes each Spring season by the close of the normal registration period.

Recruiting of players for Rec+ teams shall be in strict compliance with the BASC Standing Resolutions regarding such.

Following the late registration period, players already registered and having current team affiliation will not be permitted to be added to Rec+ team rosters (this is to prevent the late “raiding” of recreation team rosters).

Rec+ teams are permissible for U9 and older teams. Due to the fact that there is no place other than BASC Closed Rec league for U6, U7 or U8 the formation of Rec+ teams in these age groups could cause great disparity in competition with no option to remedy through placement in higher divisions.

BASC is not responsible for ensuring Rec+ team rosters are complete and correct. Players not listed on the submitted form(s) will be released from the team roster.

Submission of Rec+ rosters to BASC following the OSA team submission deadline may incur a penalty payable by the team.

Recreational teams choosing to register as a Rec+ team for the spring season must place all players returning from the Fall team roster onto the new Rec+ team; unless a player’s parent or guardian requests placement on another Recreational team.

Players may be added to a Rec+ roster in the Spring or Fall so long as the BASC maximum number of players for the applicable age class is not exceeded.

 

Players per Recreational Plus Team Roster

The following number of players per team; by age class are described as follows:

Play Up

Request for playing up shall be submitted in writing by the player’s parents, or guardian, using the Recreational Play Up Request Form or Team Play Up Request Form. The registrar shall review all submitted Play Up Request Forms and approve or deny such request. Approval shall be within the guidelines expressed in this policy and the By-Laws/Standing Resolutions of the Club. The executive Board of BASC shall have overriding power to approve or deny such request.

Team Changes – Players

(including player adds, drops, removals, pictures, refunds, secondary, cpp)

Once team rosters have been created and finalized, any changes (adds/drops/removals/pictures/refunds/secondary/cpp) which need to be made to a BASC roster or player pass, must be sent to the BASC office no later than Wednesday at noon (12 PM) in order for the changes to be in effect for the following weekends game.

Changes which are sent to the BASC office after Wednesday at noon (12 PM) will be made during business hours the following week.

Club Wide Player Pass & Secondary Roster

All rules herein apply to BASC teams and supersede OSA policies for recreational soccer. Items not specifically addressed herin shall conform to OSA policies.

BASC has adopted the following policies for Club Wide Player Passes (CPP) and Secondary Roster Players. These programs have been developed to allow for player development by permitting a player to participate with another team exposing them to a higher level of play. All approvals for Secondary players are made according to the requirements herin at the discretion of BASC Club Head Coach and notification to the players primary coach. These programs are not intended to improve team performance or to simply have substitute players; applications for such reasons alone will be denied. Below are the policy details for each program.

 

Club Wide Player Pass (CPP) Guidelines

Purpose: Allow for player development by permitting participation of a recreational player on a team within the same club for a single regular season league game. Not intended to improve a team’s performance but can be used to complement primary roster in the event of primary players regularly missing games (ie. older teams or teams playing at a higher age league and/or level), For regular season league games of the team only – not tournament play.

Intra‐club movement only.

Available for U8 and older teams.

Must be age appropriate or playing up.

Must be an upward move, age group and/or competitive level. Exceptions for lateral move for U15 and above teams will be considered.

Requires application to the club via a CPP Player Application. The BASC office shall have 3 business days from the receipt of correctly filled out application to notify applicant of the status of approval or denial of the application. CPP player requests have multiple approval levels in addition to the administrative side of this process.

CPP applications must be submitted via the online form no later than Wednesday at noon (12 PM) in order for the approval process and changes to the official roster and player passes to be in effect for the following weekends game. CPP applications which are submitted after Wednesday at noon (12 PM) will be processed during business hours the following week.

Requires review/approval by the BASC Head Coach and notification to the team’s primary coach for each player and each game.

The Maximum number of Secondary players, CPP, or a combination of the two that can be added to a primary roster for any age group is below:

U9-U10: 2 CPP/Secondary Players
U9-U10: 2 CPP/Secondary Players
U11-U12: 2 CPP/Secondary Players
U13-U14: 3 CPP/Secondary Players
U15-U19: 4 CPP/Secondary Players

CPP requests will be accepted no earlier than one (1) week before seasons opening weekend.

Primary roster players attending the game must play. 50% playing time applies to all players (primary and CPP) for the game.

Primary players not attending/participating in a game must be noted on the game form and verified by the referee.

The number of players present for a game (Primary+CPP+Secondary) cannot exceed the club or league maximum for that age group.

CPP players must be printed on the game form.

U9/U10 players must have a player pass printed by the club for the match. All U11 and older players must have a player pass present for check in with the referee.

CPP players cannot miss their primary team game(s) to play for another team.

Roster changes are made in GotSoccer by the club.

All CPP players must utilize a uniform in compliance with league rules.

All CPP players must provide a copy of a signed medical release form to the coach.

The most current Club Wide Player Pass online application can be found here: https://form.jotform.com/BrokenArrowSC/cpp-application

 

Secondary Roster Player

Purpose: Allow for player development by permitting participation of a recreational player on a team within the same club throughout a single season of league play. Not intended to improve a team’s performance, but can be used to complement primary roster in the event of primary players regularly missing games (ie. older teams).

For regular season league games of the team only – not tournament play.

Intra‐club movement only (BASC players to BASC teams).

Available for U9 and older teams.

Must be age appropriate or playing up.

Must be a lateral or upwards move (i.e. up an age group, rec to rec, rec or rec+ to competitive).

For duration of the current season.

Requires application to the club via the online Secondary Player application by the parent/guardian.

The BASC office shall have 3 business days from receipt of the correctly filled out application to notify applicant of the status of approval or denial of the application. Secondary player requests have multiple approval levels in addition to the administrative side of this process.

Secondary applications must be submitted no later than Wednesday at noon (12 PM) in order for the approval process and changes to the official roster and player passes to be in effect for the following weekends game. Secondary applications which are submitted after Wednesday at noon (12 PM) will be made during business hours the following week.

Requires review/approval by the BASC Head Coach and notification to the team primary coach for each player and each season.

The Maximum number of Secondary players, CPP, or a combination of the two that can be added to a primary roster for any age group is below:

U9-U10:  2 CPP/Secondary Players
U11-U12:  2 CPP/Secondary Players
U13-U14:  3 CPP/Secondary Players
U15-U19:  4 CPP/Secondary Players

Secondary Player requests will be accepted no earlier than one (1) week before seasons opening weekend.

Primary roster players attending the game must play. 50% playing time applies to all players (primary and secondary) for the game.

The number of players present for a game (Primary+CPP+Secondary) cannot exceed the club or league maximum for that age group.

Primary players not attending/participating in a game must be noted on the game form and verified by the referee.

Secondary players must be printed on the game form.

U9/U10 players must have a player pass printed by the club for the match. All U11 and older players must have a player pass present for check in with the referee.

Secondary players cannot miss their primary team game(s).

Roster changes are made in GotSoccer by the club.

Rostering of secondary players is for the season and cannot be removed unless the player leaves their primary team.

All Secondary players must utilize a uniform in compliance with league rules.

All Secondary players must provide a copy of a signed medical release form to the coach.

The most current Secondary Roster Player online application can be found here: https://form.jotform.com/BrokenArrowSC/secondary-player-application

Financial Assistance

Broken Arrow Soccer Club offers registration fee assistance to a limited number of players each season to offset some of the player registration fees. Parents/guardians of players who meet all the qualifications for the program will be considered for assistance.

The amount of assistance provided each season is limited therefore applicants should consider requesting only the amount needed to meet their needs so that as many players can benefit from the program as possible. You can select from 25%, 50% or 75% of the normal registration fee.

This program is a policy of the BASC Executive Board and may be revoked or revised by a majority vote of the board members.

 

Application

Application for assistance shall be made each season by submission of the online BASC Financial Aid Form in combination with the required supporting documentation discussed below in the qualification paragraph.

Financial aid applications should be completed online, and the required supporting documentation should submitted in one of the ways below:

• Submitted via the online Financial Aid Form (preferred)
• Emailed to: Jessica@basoccer.club within 48 hours of online application being submitted.

Applicants will receive a copy of their application via email shortly after submittal. Applicants be notified of the status of the application via email within 5 days prior to the end of normal registration, please check the BASC website www.basoccer.club for this date.

Applications for assistance received during the late registration period will only be considered if there are remaining funds available in the assistance pool. Approved applicants who receive assistance during the late registration period will be required to pay the $20 additional late registration fee.

 

Qualification

Qualification for consideration shall be based upon the following supporting documentation:

Fall Season: Submission of the applicant’s tax return for the current year.
Spring Season: Submission of the applicant’s tax return for the current or previous year.

 

Program Details

Applications for financial assistance must be submitted each season for consideration before the end of Normal Registration.

Families with multiple players applying for assistance will be awarded assistance with an amount reduced by 25% for each subsequent family member approved.

Applicants may select the level of assistance requested by indicating such on the application form.

Applications for assistance received during the late registration period will only be considered if there are remaining funds available in the assistance pool. Approved applicants who receive assistance during the late registration period will be required to pay the $20 additional late registration fee.

The BASC Registrar shall review all applications and supporting documentation submitted to BASC. Vouchers will be issued to the applicants who have been approved by the BASC Registrar. Consideration is based upon the application and required supporting documentation, the applicants need, funds available in the assistance pool, and the current level of participation for this program each season.

Approvals for assistance will be considered until all available funds in the assistance pool have been depleted for the season.

Board Members may recommend assistance be granted to a player with special circumstances and/or allowing for exceeding the seasonal assistance pool. Such recommendations shall be submitted to the BASC Executive Board for consideration at a regular or special Board Meeting with approval requiring a majority vote of the Board Members present.

Registration fee assistance vouchers shall have an expiration date to ensure utilization of the approved funds. Communication of the voucher number shall be emailed to the applicant and will include the expiration date clearly noted.

Vouchers issued shall be utilized within 3 business days or shall be voided and the funds returned to the assistance pool.

Updated 11/2022